Built for 30–150-person field-service companies.

Automate the workflow
between the field
and the office.

We eliminate costly reporting, payroll-preparation, and operational data handoffs — built around your crews, systems, and business rules in 45 business days.

See If Automation Makes Sense
Field to officeRemove manual handoffs.
$7,320/monthMeasured capacity recovered.
Agentic WorkshopTurn key people into AI operators.
After every completed job

The crew is done.
The paperwork isn't.

Hours are in a message. Photos are on a phone. Notes are still in someone's head. Before payroll or an invoice can move, your team has to rebuild the job.

The real costEvery new crew creates more administration unless the handoff changes.

Your people are not the bottleneck. They are compensating for a process that makes them reconstruct work already completed.

The Offer

The First Win
Automation

One high-cost, recurring workflow taken off your team’s plate—built around the systems you already use and working in 45 business days.

The AIFA Method™

Four steps.
One automated process.

Every project follows the same method — we study your business first, then build exactly what it needs.

Next
Proof of concept

Solar installation company.
80 employees. One end-to-end workflow.

We measured the time spent by 15 managers on daily reporting and by payroll staff preparing monthly payroll, then automated the reporting-to-payroll workflow.

Companies we've worked with
Client companyClient companyClient companyClient company
$0
per year
Annual capacity recovered
0hrs
per week
Back to leadership
$0
per month
Monthly capacity recovered
Before
  • Daily reporting by 15 managers
  • Payroll prepared by hand every month
  • Time-tracking and payslip errors
After
  • Managers report in under 2 minutes
  • Payslips are calculated automatically
  • Time and payroll data are accurate
Operations Dashboard — After
Daily manager reports3 hrs manual2 min automated
Monthly payslip processing16 hrs manual0 hrs automated
Invoice generation4 hrs manualAuto-generated
Error rate~8% monthly0.0%
Total monthly savings$7,320
What you get

More capacity. Less operational drag. One managed build.

Capacity
Handle more work with the team you already have
We remove one recurring field-to-office workflow so skilled people get hours back for customers, crews, and higher-value work — without adding another layer of administration.
Speed
A working workflow in 45 business days
Once the scope and acceptance criteria are approved, we build, test, and launch within 45 business days — with a written progress update every week.
45
Business days
Business case
Know the expected return before we build
We quantify the workflow's current cost, the capacity automation should recover, and the likely payback. We only recommend a build when the numbers support at least 3× expected annual benefit.
Low lift for your team
A done-for-you build — not another project for you to manage
You provide access, approve the scope, and nominate one owner. We handle process mapping, data cleanup, integrations, implementation, testing, training, and documentation.
Plus — free bonuses included with every project
Free Bonus
Full Business Automation Roadmap
Goes far beyond the single process we build. We map every automatable workflow across your entire operation — ranked by ROI — so you have a prioritised strategy for years ahead, not just one project.
Saves 15+ hours of strategy consulting
Free Bonus
Amnesia-Proof SOP Library
Not just a training session — a recorded video library covering every automation. New hires onboard themselves without your time, indefinitely. Knowledge never leaves the business.
Eliminates recurring training costs forever
Free Bonus · Limited Seats
Most Requested Bonus
Agentic Workshop
A personal, hands-on workshop for your selected key team members. We teach them how to work alongside AI and agentic workflows to multiply their output. They leave doing 10x the execution — redefining what your business can achieve.
Turns selected employees into AI-elevated operators
Your first step

Send us one workflow that keeps slowing the team down. We'll review it and contact you if it deserves a deeper look — before anyone discusses a build.

See If Automation Makes Sense

45-Day Full Refund Guarantee

Once the scope is approved, we have 45 business days to deliver the working automation. If we miss that deadline, you get your project fee back.

The 45-day clock starts from requirements sign-off — not the initial call. Both sides know exactly what's being built before work begins.

We recommend a First Win build only after a deeper assessment supports a projected return of at least three times the investment. Exact scope and investment are confirmed before the 45-day clock begins.

See If Automation Makes Sense
Common questions

Straight answers.

No fluff. Just what you need to know before contacting us.

01
What kind of businesses is this for?
Our initial focus is field-service companies with 30–150 employees and multiple crews or managers. We are a strong fit when reporting, payroll inputs, job data, quoting, invoicing, or operational handoffs still depend on repeated manual work.
02
How do I know this will work for my business?
Start by sending us a short description of where work is slowing down. We review the situation and contact you if there is enough potential to justify a deeper assessment. We only recommend a build when that evidence supports at least three times the investment.
03
What if we tried automation before and it did not work?
That usually happens when the wrong process gets automated, or the scope is unclear. We start with an audit and time study, choose one proven high-value process, agree on exactly what will be built, then deliver it on a fixed timeline.
04
What happens after I send my details?
A person from AITOC reviews the bottleneck, team size, and context you provide. If there is a sensible next step, we contact you directly. We do not calculate an ROI or recommend a build from the form alone.
05
What if our data is messy or our tools do not connect?
That is usually part of the work. You do not need to clean everything up first. We map your current tools, data, and handoffs, then design the automation around what is actually there.
06
What if our process is too complex or unusual?
Complex processes are often where custom automation helps most. The assessment tells us whether it is worth investigating, and the audit confirms the scope before anything gets built. If the process is not a good fit, we will tell you before taking the project.
07
What happens if you miss the 45-business-day deadline?
You get a full refund of the project fee. The 45-business-day clock starts only after the requirements are approved, so both sides know exactly what is being built before the deadline begins.
08
What do you need from us during the project?
We need access to the right people, tools, and examples during the audit. Usually that means a few focused working sessions, quick answers to process questions, and timely approvals. Your team does not manage the build — we do the heavy lifting.
09
Do we own the automation after delivery?
Yes. At handover, you receive the code, documentation, credentials, and access needed to run it. There is no required ongoing subscription or long-term contract.
10
We already use Zapier or n8n. Why would we need this?
Tools like Zapier and n8n are useful for simple workflows. They often struggle when the process has exceptions, approvals, multiple systems, messy data, or business rules. We build the heavier automation layer around the way your operation actually works.
11
What if the process changes after launch?
Small fixes, bugs, and edge cases that appear in the first 30 days are covered by the Uptime Warranty. Bigger process changes later would be scoped separately. The audit helps us build flexibility in from the start.
12
What happens after the first automation is live?
You receive a Business Automation Roadmap showing the next processes worth automating, ranked by likely financial impact. You can keep working with us, or use the roadmap yourself. Either way, it is yours.
A practical first step

Bring us the bottleneck.
We'll tell you if it's worth pursuing.

No documents, process map, or preparation needed. Give us the situation as it is today, and we'll work out whether automation deserves the next conversation.

One recurring operational bottleneck
Enough context to judge whether automation is plausible
A deeper assessment only when the opportunity warrants it
A build recommendation only when projected return clears 3×
Denis Rafailov, Founder of AITOC
Denis Rafailov
Founder, AITOC · 14 years building business software
I founded AITOC to help other business owners automate with confidence — one process at a time.
Not ready to automate yet?
RAFAI app icon

Download the free app instead.

If you're wearing so many hats you can't even tell which tasks will stick around long enough to be worth automating — start here. RAFAI shows you exactly where your hours (or your team's hours) are actually going.

  • Set up in 10 minutes — no IT needed
  • AI analysis surfaces your biggest time costs
  • Free forever — no credit card, no catch
Get RAFAI — Free
Available on the App Store
RAFAI
Admin & reporting28%
Email & follow-ups21%
Data entry15%
Client work12%
Meetings24%
64% of tracked time is automatable
RAFAI
Get RAFAI for freeSee where your team's hours really go.
1
2
3

Tell us about you

Quick intro so we can personalise your experience.

Please enter your name.
Please enter a valid work email.
What you track in the app stays in the app, locally on your device — never sent to any server.
This form just helps us bring the right ideas to where your company is today.

About your company

Helps us tailor insights to businesses like yours.

Please enter your company name.
Please select a range.
Please select a range.
You must agree before continuing.

Check your email

We sent a 6-digit code to your work email. Enter it below to confirm and get your company code and QR.

Didn’t get it? Check spam.