If you run a serviceaccountinglegalmarketingservicerecruitingreal estateIT servicesconsultinginsurancehealthcarelogisticsconstructiondentalfinancial advisoryproperty managementengineeringarchitecturecleaningstaffing business…
We automate the
manual process
costing your business
the most.
We find the repetitive work draining your team's time, build a custom system to handle it, and deliver it in 45 business days — or you get your money back.
€87,840Saved per year
12 hours/weekFreed up
45 business daysDelivery guaranteed
The cost of doing nothing
€0/mo
If five people each spend three hours a day on admin, that is 330 hours a month gone before you notice it.
5 people × 3 hrs × 22 days330 hours
Average cost per hour€22
Monthly loss€7,320
Annual loss€87,840
The real problem
Your best people are doing work that shouldn't exist
Small manual temporary solutions quietly become a full-time cost
Reporting, copy-pasting, approvals, and follow-ups feel harmless one by one. Across the team, they become a salary you pay every month for work that creates no leverage.
Automated competitors can operate with lower costs
When another company handles the same work with fewer hours, they can move faster, price better, and protect their margins.
Generic software usually stops before the real problem
Most tools help with part of the process. We build around how your business actually works: your tools, your data, your rules.
The OfferThe First Win
The First Win
Automation
We find the one manual process costing you the most, then replace it with a working custom automation built for your business and handed over in 45 business days.
The AIFA Method™
Four steps.
One automated process.
Every project follows the same method — we study your business first, then build exactly what it needs.
Proof of conceptSolar installation company.
Solar installation company.
80 employees. One automation.
Managers were reporting hours manually every day, and payroll was still being calculated by hand each month.
Companies we've worked with
€0
per year
Annual savings
0hrs
per week
Back to leadership
€0
per month
Monthly savings
Before
- Daily reporting by 15 managers
- Payroll prepared by hand every month
- Time-tracking and payslip errors
After
- Managers report in under 2 minutes
- Payslips are calculated automatically
- Time and payroll data are accurate
Daily manager reports3 hrs manual2 min automated
Monthly payslip processing16 hrs manual0 hrs automated
Invoice generation4 hrs manualAuto-generated
Error rate~8% monthly0.0%
Total monthly savings€7,320
What's included
Everything you get with The First Win Automation
Core deliverable
A custom automation built for your exact workflow
We build one working automation that connects your tools, follows your business rules, and removes the manual work your team repeats every week.
Timeline
Delivered in 45 business days after sign-off
The clock starts from requirements sign-off — not the initial call. Both sides know exactly what's being built before work begins.
45
Business days
Audit
A clear audit of what to automate first
You get a written plan showing which process to automate, what tools are involved, what it should cost, and what the return could look like.
Warranty
Uptime Warranty
On-call after go-live to handle edge cases, real-world feedback adjustments, and production-environment bug fixes.
Plus — free bonuses included with every project
Free Bonus
Full Business Automation Roadmap
Goes far beyond the single process we build. We map every automatable workflow across your entire operation — ranked by ROI — so you have a prioritised strategy for years ahead, not just one project.
Saves 15+ hours of strategy consulting
Free Bonus
Amnesia-Proof SOP Library
Not just a training session — a recorded video library covering every automation. New hires onboard themselves without your time, indefinitely. Knowledge never leaves the business.
Eliminates recurring training costs forever
Free Bonus · Limited Seats
Most Requested Bonus
Agentic Workshop
A personal, hands-on workshop for your selected key team members. We teach them how to work alongside AI and agentic workflows to multiply their output. They leave doing 10x the execution — redefining what your business can achieve.
Turns selected employees into AI-elevated operators
Ready to start?
Start with the free 20-minute assessment. If there is a real fit, we walk you through the offer and then begin the full audit before any build starts.
Book Free ROI Assessment45-Day Full Refund Guarantee
Once the scope is approved, we have 45 business days to deliver the working automation. If we miss that deadline, you get your project fee back.
The 45-day clock starts from requirements sign-off — not the initial call. Both sides know exactly what's being built before work begins.
Hiring someone to manage manual work can cost €35,000–€55,000 a year. Automating that work is a one-time investment that keeps running without adding headcount.
Common questions
Straight answers.
No fluff. Just what you need to know before booking a call.
01
What kind of businesses is this for?
We work with service businesses, usually teams of 10+ people, where important work is still repeated by hand: reporting, quoting, invoicing, data entry, payroll prep, approvals, or lead follow-up. If that sounds familiar, the free assessment will show whether your business is a fit.
02
How do I know this will work for my business?
The first 20 minutes are a fit check. We look at where manual work is costing time or money and decide whether there is a real automation opportunity. If there is no clear fit, we tell you. If there is a fit, we continue into a deeper assessment and collect the information needed to make a good decision.
03
What if we tried automation before and it did not work?
That usually happens when the wrong process gets automated, or the scope is unclear. We start with an audit and time study, choose one proven high-value process, agree on exactly what will be built, then deliver it on a fixed timeline.
04
What happens on the ROI Assessment?
The call starts with a fit check that takes up to 20 minutes. You show us where work is slowing down, what tools your team uses, who touches the process, and roughly how often it happens. If there is a clear fit, we keep going as long as needed to understand the process, estimate the opportunity, and decide whether The First Win Automation makes sense.
05
What if our data is messy or our tools do not connect?
That is usually part of the work. You do not need to clean everything up first. We map your current tools, data, and handoffs, then design the automation around what is actually there.
06
What if our process is too complex or unusual?
Complex processes are often where custom automation helps most. The assessment tells us whether it is worth investigating, and the audit confirms the scope before anything gets built. If the process is not a good fit, we will tell you before taking the project.
07
What happens if you miss the 45-business-day deadline?
You get a full refund of the project fee. The 45-business-day clock starts only after the requirements are approved, so both sides know exactly what is being built before the deadline begins.
08
What do you need from us during the project?
We need access to the right people, tools, and examples during the audit. Usually that means a few focused working sessions, quick answers to process questions, and timely approvals. Your team does not manage the build — we do the heavy lifting.
09
Do we own the automation after delivery?
Yes. At handover, you receive the code, documentation, credentials, and access needed to run it. There is no required ongoing subscription or long-term contract.
10
We already use Zapier or n8n. Why would we need this?
Tools like Zapier and n8n are useful for simple workflows. They often struggle when the process has exceptions, approvals, multiple systems, messy data, or business rules. We build the heavier automation layer around the way your operation actually works.
11
What if the process changes after launch?
Small fixes, bugs, and edge cases that appear in the first 30 days are covered by the Uptime Warranty. Bigger process changes later would be scoped separately. The audit helps us build flexibility in from the start.
12
What happens after the first automation is live?
You receive a Business Automation Roadmap showing the next processes worth automating, ranked by likely financial impact. You can keep working with us, or use the roadmap yourself. Either way, it is yours.
Start here
Free Automation ROI Assessment
A free 20-minute call. No pitch. No obligation. We map the three highest-ROI processes in your business and give you a rough cost estimate — whether or not we work together.
20-minute call — structured, not a pitch
Map your top 3 automation opportunities
Rough monthly cost savings estimate
You keep the insights regardless of outcome
Denis Rafailov
Founder, AITOC · 14 years building business software
I founded AITOC to help other business owners automate with confidence — one process at a time.
Not ready to automate yet?
Download the free app instead.
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- Set up in 10 minutes — no IT needed
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RAFAI
64% of tracked time is automatable
